This way, some of the challenges that the studies above found are simply non-existent.
Positive research, however, has shown that employees who have self-contained work processes and who view themselves as independent and mobile thrive in activity-based work environments. They can therefore easily choose a workstation based on their preferences or needs. Another positive is that they can avoid social interaction when they need a quiet space to work from.
Its supporters say that the main reason companies implement activity-based working environments is to attract and retain talent. They also wish to take care of their employees’ sustainability and wellbeing while increasing innovation and collaboration.
Based on the various research findings discussed above, we can conclude that there is no one size fits all solution. Activity-based work and hot desking will increase collaboration, efficiency, and communication but it will come with its own challenges.
Of course, any challenge can be surmounted. Since every company is unique and has unique needs, you shouldn’t necessarily base your decision on research done on other companies.
You can use such reports as a way to get started. Afterwards, you should consider your own circumstances.
Factors You Should Consider Before Implement Activity-Based Working
Think about it this way: the way people work changes throughout their life. It’s only natural that they can accommodate (and even expect) an evolution of their working environment.
During the school years, everyone knew a certain space was dedicated for a certain activity. There was no in-between. For example, the music room for music, the gym for sports and the laboratory for science.
When they got into a university, they had the choice to either get the group work done under a tree, at the café, or in the library. A traditional workspace may therefore not work for them. Organisations have no choice but to embrace these new ways of working if they want to retain and attract new talent.
Before making the change, however, employers have to consider some important factors including:
Why do you want to implement activity-based working? Are you doing it because everyone else is? Do you feel like your peeps could benefit from more interaction?
Activity-based working encourages collaboration and therefore your business can easily pull a team from different departments in your organization to work on a project if everyone is mobile. Employees are different, and this difference is what makes activity-based working a good model.
Those who require isolation can work at their own stations while those who thrive in a noisy work environment can also do their thing. It encourages responsibility. More importantly, employees are treated as adults who can choose an environment that makes them productive.
Before making the decision, consider your employees. Ask them how they feel about it.
If they do, then they will offer you support and advocate for the chance by leading by example. Otherwise, everything may be doomed from the start.
If your employees see that C-level execs never step foot in the common workspace, they will feel discriminated and treated as less important.
Of course, we all know that C-level execs need privacy. But they also need to be among their team every once in a while, don’t they?
As previously mentioned, there is no one size fits all when it comes to designing your office. Do a thorough research on the different models available and then choose one that suits your organisation’s needs. Obiously you can ask the workplace consultants here at Amos Beech for help.
As you invest in this move, make sure your employees are educated on why the move is necessary, the benefits of the move, what will be changing, and why this particular model has been chosen. Use an effective communication plan that will involve different mediums and engage employees at all the levels of the organization.
Test whether the change will be effective using a pilot workspace. This is an effective change tool because, from it, you can tell whether the move will benefit the company or not.
The pilot will also be a learning phase that will help you tailor a suitable working model as per your needs. Plus, it will help the employees warm up to the new way of doing things and how it will eventually affect them.
Change is hard and some of your employees will not be thrilled by it. Learn from them but do not let them bring you down.
Activity-based working can enable you to manage all your records electronically. This will reduce your carbon footprint and turn you into a more desirable employer and business partner for your clients.
Also, make sure you recruit leaders with skills and expertise in activity-based working so they can help other employees easily adapt to the new move. Safeguard your investment by choosing the right people to handle it.